Board of Trustees FAQ's
How does one seek a position on the board of trustees?
In January every member in the board district up for election will receive a card in the mail asking if they are interested in running for a board position. Every qualified member will receive an orientation booklet describing the responsibilities and expectations of a trustee, along with a trustee nomination information sheet where the candidate can describe his or her qualifications and reasons for seeking the position.
Is there any kind of screening process?
Yes. All candidates will be asked to sit through a short interview. The interview is designed to give the candidate an opportunity to describe themselves on a one-on-one basis with the Nominating Committee and to ask questions about the position or the Cooperative.
Can I nominate myself?
Yes. Any member may be nominated by submitting a written petition signed by not less than 100 members. Petitions for election are to be returned no less than 40 days prior to the Annual Meeting.
When is the election?
The election is done by mail-in ballot. The Official Notice of Meeting and Ballots are prepared and mailed by first class mail to all members no less than 20 days prior to the Annual Meeting. Ballots are to be returned or cast on-line not less than 3 days prior to the Annual Meeting.
When do we get the results of the election?
Results of mail-in/internet vote are announced at the Annual Meeting.
What is the voting process and timeline?
- Step 1 - Board appoints nominating committee no more than 180 days prior to the meeting. This should occur at the Cooperative’s monthly board meeting.
- Step 2 – a Trustee Interest Card is mailed soliciting potential candidates for the board. This should be included as a bill insert only to those members in the districts up for election.
- Step 3 – Orientation meeting held with Nominating Committee to discuss nominating committee process, trustee orientation book, provide nominating committee members with a list of members available for election in each district, etc.
- Step 4 – Upon receipt of a Trustee Interest Card each potential candidate is mailed a request for more detailed information and a letter inviting them to the interview meeting. Also included in the packet is an orientation book describing the organization, the responsibilities and expectations of a trustee, etc. Candidate will be responsible for returning requested infromation and upon verification an interview time will be scheduled.
- Step 5 - Nominating committee provides a list of nominees to the Secretary not less than 90 days prior to the Annual Meeting. The nominating committee will establish a time to interview/select candidates. Report given to the Secretary at March Board Meeting. Director of Communications gathers biographical data and photo for use in Country Living magazine.
- Step 6 - Nominating committee report provided to members not less than 50 days prior to the Annual Meeting. This notice should be included in the April Country Living magazine, with information on how to placed upon the ballot by petition.
- Step 7 - Petitions for election to be returned no less than 40 days prior to the Annual Meeting.
- Step 8 – Official Notice of Meeting and Ballots are prepared and mailed by first class mail to all members no less than 20 days prior to the Annual Meeting.
- Step 9 - Ballots to be returned to disinterested intermediary not less than 3 days prior to the Annual Meeting. On-line ballots submitted as well.
- Step 10 - Results of mail-in vote announced at Annual Meeting.